General Fund Enterprise Business System (GFEBS)

Abstract

GF5 - General Fund Enterprise Business System (GFEBS): GFEBS is the Army's core financial management system for administering its General Fund. Full Deployment was reached in 2012 and the system is currently in sustainment while also conducting capability enhancements to meet policy and user needs. GFEBS follows the DoD Business Enterprise Architecture which is aligned to the mandated Federal Enterprise Architecture. GFEBS was implemented to fulfill the needs and comply with the Federal Financial Management Improvement Act, The Chief Financial Officers Act of 1990, the Government Performance and Results Act of 1993, the Government Management Reform Act of 1994, the Clinger-Cohen Act of 1996, and to fulfill the stated mission of the Assistant Secretary of the Army for Financial Management and Comptroller. GFEBS subsumed the capabilities, in full or in part, of financial systems operating in excess of 40 years including the Standard Finance System and other costly feeder systems which do not allow the Department of Defense or the U.S. government to achieve an unqualified audit opinion on its financial statements. GFEBS was developed using a commercial off-the-shelf Enterprise Resource Planning system that is certified by the Chief, Financial Officer Council and provides six core financial functions (United States General Ledger (USGL), Cost Management, Funds Control, Payable Management, Real Property, Receivable Management and Reports). GFEBS allows tactical commanders to make informed decisions with virtually real time information. On 1 October 2008, GFEBS deployed Wave 1 to end users at Fort Jackson Garrison, Defense Finance Accounting Service (DFAS) Indianapolis, and several other organizations. The Full Deployment Decision was received by the Milestone Decision Authority on 24 June 2011, and Full Deployment was achieved on 1 July 2012. In addition to providing general sustainment efforts, the program requires RDTE funding to provide system upgrades needed to meet audit readiness, compliance, and SAP standards. Additionally, GFEBS continues to make system changes as requested by the user community through the Process Owners Group; an Senior Executive Service/General Officer-level board that prioritizes user needs; many of these changes require RDT&E funding as determined through a set of established business rules. EV4 - Project not used. In accordance with DoDI 5000.75 capability enhancements will be performed in the GFEBS baseline (Project GF5). DV6 - General Fund Enterprise Business System-Sensitive Activities (GFEBS-SA): GFEBS-SA is a designated National Security System (NSS) leveraging the GFEBS base system as the Army's core financial management system certified by the Chief Financial Officers Council. The GFEBS base system has reached Full Deployment and is currently in sustainment; however, the Army still has classified and sensitive financial activity remaining in legacy systems that cannot be processed in the fully-fielded GFEBS system without compromising classified information or missions, or endangering soldiers." . Therefore, GFEBS-SA is an essential financial program designed to enable the auditability that is needed to comply with the Chief Financial Officers (CFO) Act, the Federal Financial Management Improvement Act (FFMIA), and prevent compromise of data that could cause grave harm to U.S. forces. To protect sensitive information and enable clean auditability, the Army requires a separate instance of GFEBS operated on a secure network for processing sensitive and classified financial transactions. GFEBS-SA will integrate with GFEBS to provide secure, web-based financial execution and reporting capabilities for the Army's classified and sensitive activities. GFEBS-SA is envisioned as a fully functional GFEBS application operated on a secure network (SIPR), leveraging off of the sustained system design while providing additional implementation that includes additional performance requirements designed to protect sensitive intelligence operations and special operations missions. It will process Secret Collateral and below information while providing GFEBS capabilities such as distribution and execution of appropriated funds, cost management, financial reporting, and asset management. GFEBS-SA will be implemented and deployed to 3,000 users across 100 locations worldwide. GFEBS-SA will support information exchanges with organizations that support the Army's sensitive activities mission, including cross-security domain integration between SIPR and NIPR with GFEBS and other system partners. Services will be capable of being upgraded throughout the life of the program in order to incorporate advances in best business practices and technology. The funding requested in FY 2020 supports continued system development in order to allow communication to other systems supporting the auditability of classified financial data, system hosting in the cloud environment, testing, and pre-deployment activities. Overall, the RDT&E funding in FY 2020 supports the transition from development to deployment of the GFEBS-SA effort.

Document Details

• Document Type: R2 Budgetary Justification
• Publication Date: Oct 01, 2020
• Source ID: 0604822A_5_2040_PB_2020
• Change Summary Explanation: For FY 2020, the change comes from an increase in RDTE funding to the GFEBS line (GF5). This increase reflects the additional effort focused on completing the audit-related system enhancements which will give the Army an auditable financial system. The GFEBS Process Owners Group and Functional Governance Board have developed a list of enhancement items and have put the highest priority on those items which move the Army closer to realizing a fully auditable system, and the increase in RDTE is to more quickly develop those enhancement items.
• Service Agency Name: Army

Entities

Organizations

• United States Army

Tags

Communities of Interest

• Human Systems

DTIC Thesaurus Topics

• Acquisition
• Contracts
• Data Centers
• Department Of Defense
• Deployment
• Engineering
• Finance
• Financial Management
• General Officers
• Governments
• National Security
• Procurement
• Program Management
• Software Development
• Systems Engineering
• Test And Evaluation
• United States

Readers

• Cybersecurity.
• Defense Financial Management and Audit.