General Fund Enterprise Business System (GFEBS)

Abstract

DV6 - General Fund Enterprise Business System-Sensitive Activities (GFEBS-SA): GFEBS-SA is a designated National Security System (NSS) leveraging the GFEBS base system as the Army's core financial management system certified by the Chief Financial Officers Council. To protect sensitive information and enable clean auditability, the Army requires a separate instance of GFEBS operated on a secure network for processing sensitive and classified financial transactions that cannot be processed in the fully-fielded GFEBS base system without compromising classified information, missions, or endangering soldiers. Therefore, GFEBS-SA is an essential financial program designed to enable the auditability that is needed to comply with the Chief Financial Officers (CFO) Act, the Federal Financial Management Improvement Act (FFMIA), and prevent compromise of data that could cause grave harm to U.S. forces. GFEBS-SA is a fully functional GFEBS application operated on the Secure Internet Protocol Router Network (SIPR), leveraging off of the capabilities of the GFEBS base system design while employing additional security features designed to protect sensitive intelligence operations and special operations missions. It processes Secret Collateral and below information while providing GFEBS capabilities such as distribution and execution of appropriated funds, cost management, financial reporting, and asset management. GFEBS-SA has been fully deployed to 3,000 users across 150 locations worldwide. GFEBS-SA supports information exchanges with organizations that support the Army's sensitive activities mission, including cross-security domain integration between Secure Internet Protocol Router Network (SIPR) and Non-Classify Internet Protocol Router Network (NIPR) with GFEBS and other system partners. Services are capable of being upgraded throughout the life of the program in order to incorporate advances in best business practices and technology, and will modify capability to maintain a synchronized software baseline with the GFEBS base system to maintain efficiencies in capability enhancements, training documentation, and sustainment support. The GFEBS-SA system achieved Full Deployment in fiscal year (FY) 2021. The FY 2022 Research, Development, Test and Evaluation (RDTE) funding requested will fund system upgrades and enhancements to ensure synchronization between the GFEBS-SA system and the GFEBS base system in order to meet mandatory data exchange and interface requirements. FY 2023 funding supports continuous enhancements to the GFEBS-SA SIPR capabilities l to ensure appropriate security measures are in place to protect sensitive financial data. GF5 - General Fund Enterprise Business System (GFEBS): GFEBS is the Army's core financial management system for administering its General Fund. Full Deployment was reached in 2012 and the system is currently in the Capability Support (sustainment) phase of the Business Acquisition Cycle, focused on modernization, cyber security, and system enhancements while also conducting capability enhancements to meet policy and deliver accurate Army financial information. GFEBS was implemented to fulfill the needs and enable the Army to comply with the Federal Financial Management Improvement Act, deployed to over 35,000 users across 200 locations worldwide. GFEBS was developed using a commercial off-the-shelf Enterprise Resource Planning system that is certified by the Chief, Financial Officer Council and provides six core financial functions (United States General Ledger (USGL), Cost Management, Funds Control, Payable Management, Real Property, Receivable Management and Reports). GFEBS RDTE funds capability enhancements designed to meet audit readiness standards and continue to make system changes as prioritized by the functional sponsor and user community through the Tactical Financial Information Council, a Senior Executive Service/General Officer-level board. The RDTE funding will support the increase in mission performance and improvement of automated system processes and continues efforts to support modernization efforts aligned with the Original Equipment Manufacturer's Systems Applications and Products (SAP) next generation capability. Activities include code de-customization, data enablement, and improved automated data access to prevent end of support for the current database and platform. Funds will also support acquisition trades and market research on alternatives for SAP based finance/logistics consolidation to evaluate potential efficiencies by reducing platforms and licenses. The FY 2023 RDT&E will support enhancements, for example, G-Invoicing Development to improve system performance, accountability, and auditability efforts. These funds will be used to meet OSD and Army data exchange, and interface requirements. The additional capability will support both compliancy to meet audit requirements and updated interfaces to replace sun-setting systems. GFEBS must take critical steps towards integration and implementation of the next generation of Enterprise Business Systems capabilities. This effort will address the obsolescence of existing SAP Enterprise Resource Planning (ERP) real property and financial management platforms that the vendor plans to sunset around FY 2028. GFEBS modernization work sets the conditions for development of a converged, post-modern Defense Business System that streamlines and integrates the Army's core business functions. The effort on the individual programs must consider benefits of consolidation. GFEBS must identify redundant processes as candidates for business process re-engineering. Funding will support the 1) market research of Industry best practices, 2) Initiation of an Army Enterprise Development Environment to enable prototyping which reduces risk by aiding the requirements development. This environment includes: Cloud-hosted infrastructure, applications, and programs and tools, 3) government Program Management and Systems Engineering and Technical Assistance (SETA) contractors needed to plan for and manage the initiation of the post-modern system implementation effort.

Document Details

• Document Type: R2 Budgetary Justification
• Publication Date: Oct 01, 2023
• Source ID: 0604822A_5_2040_PB_2023
• Change Summary Explanation: FY 2023 funding increase reflects the fact that the FY 2022 President's Budget request did not include out-year funding.
• Service Agency Name: Army

Entities

Organizations

• United States Army

Tags

Communities of Interest

• Cyber
• Human Systems

DTIC Thesaurus Topics

• Acquisition
• Best Practices
• Commerce
• Contracts
• Control Systems
• Deployment
• Engineering
• Financial Management
• General Officers
• National Security
• Network Protocols
• Procurement
• Product Development
• Systems Engineering
• Test And Evaluation
• United States
• United States Government

Fields of Study

• Computer science

Readers

• Defense Financial Management and Audit.
• Enterprise Information Systems Architecture and Joint Command Capability Interoperability Support.

Technology Areas

• Cyber