Judge Advocate General (JAG) Enterprise System

Abstract

The Judge Advocate General (JAG) will migrate all current JAG Enterprise System (JES) modules to Microsoft Azure Services and Dynamics 365 as Software as a Service (SaaS) in a DoD-approved Commercial Cloud environment. JAG/Naval Legal Service Command (NLSC) currently has one hosted business system named the JAG Enterprise System (JES.) The JES hardware and virtual servers are hosted in the Navy Criminal Investigative Service (NCIS) data center on Quantico, VA. The hardware servers are at end of life and require replacement or virtualization, the software is outdated and requires upgrading, and NCIS requires that JAG seek another hosting platform outside of the NCIS datacenter by 2020. The office of the Judge Advocate General adjudicates a large volume of Claims, Reports and other pertinent Legal documentation which needs to be maintained and accessed quickly. The JES replacement solution will modernize and automate six crucial functions of the JAG/NLSC organizations: 1.Tort Claims (including Admiralty) 2.Medical Claims 3.Personal & Property Claims 4.Investigations 5.JAG Recruiting and Accessions 6.Legal Assistance Detailed module information and their function 1) The Claims and Investigations Module: The Claims and Tort Litigation Division (Code 15) has worldwide responsibility for processing different types of claims under various statutes and regulations. Code 15 utilizes JES to process approximately 45,000 claims each year, with claims paid and recovered totaling $60-$70 million. Code 15 is also the custodian and designated release authority for all command investigations convened pursuant to Chapter II of the Manual of the Judge Advocate General conducted prior to December 1995, and all litigation report investigations. These records are all stored in JES. Code 15 is not the custodian or release authority for command investigations convened after December 1995 nor investigations involving breaches of classified information or information security regulations maintained by the Chief of Naval Operations. 2) The Recruiting and Accessions Module: Military Personnel (Code 61) utilizes JES to evaluate applicant qualifications for selection to participate in the Judge Advocate General Corps (JAGC); to evaluate applicant performance in the JAGC internship/externship program; to evaluate and improve the JAGC application and selection process; to conduct statistical analysis for internal management purposes; to manage the officers of the JAGC since the Judge Advocate General is statutorily required to make a recommendation on the assignment of all active-duty JAGC officers; to determine qualifications of an officer to receive a JAGC designation and to be certified as a trial or defense counsel; to determine the rotation dates and release from active-duty dates of JAGC officers, as well as the date new officers will be available for duty; to prepare JAGC strength plans for submission to the Office of the Chief of Naval Operations; and to obtain an officer's preference for duty assignment, as well as eligibility for consideration for postgraduate education and overseas assignments. Certain information is promulgated to all active-duty JAGC officers in an annual publication known as the Directory of Navy Judge Advocates. The information is promulgated in the directory for general informational purposes within the JAGC, including provision of position (billet) availability information to officers contemplating rotation. 3) The Legal Assistance Module: Formerly embedded in the Court Martial Tracking and Information System (CMTIS), this module enables Legal Assistance to track the time attorneys and support staff spend on the legal services they provide. It also provides Legal Assistance the ability to conduct client conflict checks before providing their services. The remaining data in CMTIS will be archived to provide historical data and is not part of the scope. Microsoft Azure Services, Dynamics 365 and PowerBI as Software as a Service (SaaS) would be utilized to replace the functionality found in the JAG Enterprise System (JES) currently hosted in the NCIS Data Center on Quantico, VA. The migration of JES will eliminate the need to maintain the physical and virtual server environment that JES currently operates on. Dynamics 365's strong out-of-the-box case management capabilities and client management capabilities gives JAG an opportunity to modernize business processes. JAG estimates that Dynamics 365 and PowerBI will be able to support 85% of the requirements with out-of-the box functionality and configuration alone. Minimal customization should be required. Replacing JES with a Dynamics 365 and PowerBI based solution will not only improve JAG's operational efficiency, insights, and agility, but will also provide an integrated, agile, and highly secure platform for future military justice capabilities.

Document Details

• Document Type: Project
• Publication Date: Oct 01, 2022
• Source ID: 3784_0605013N_5_1319_PB_2022

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