Internal Controls Over the Army, General Fund Cash and Other Monetary Assets Held in Southwest Asia

Abstract

Our overall objective was to determine whether internal controls over the Army General Fund Cash and Other Monetary Assets (COMA) held in Southwest Asia were effectively designed and operating to adequately safeguard, account, document, and report COMA. Statement of Accountability documents were generally accurate, and observed cash counts agreed with cash balances reported on the Statement of Accountability. However, some Army and Defense Finance and Accounting Service internal controls over COMA held in Southwest Asia were not effective. For example, internal controls were not in place or operating effectively at deputy disbursing offices in Afghanistan and Egypt that report to the disbursing officer for Disbursing Station 5570. We identified the following internal control deficiencies: the deputy disbursing offices did not have adequate physical controls; the disbursing officer (DO) and the deputy disbursing officers (DDOs) did not have support for their cash-holding authority amounts, and DDOs were improperly appointed; and DDOs incorrectly prepared Daily Statements of Accountability (SOA), inappropriately accepted checks, improperly stored checks, did not have comprehensive security programs and records of semiannual security reviews, and had deficient quarterly cash verifications. Internal controls were not in place or operating effectively at Army disbursing offices in Iraq, Kuwait, and Saudi Arabia. We identified the following internal control deficiencies: disbursing offices did not have security alarms in place and operating; DOs did not have comprehensive security programs and did not ensure that semiannual security reviews were performed or performed properly; and a DO did not prepare Daily SOAs each business day, DOs did not prepare and document analysis to support their justification for cash-holding authority amounts, and DOs had deficient quarterly cash verifications.

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Document Details

Document Type
Technical Report
Publication Date
Jan 08, 2010
Accession Number
ADA514479

Entities

People

  • Patricia A. Marsh

Organizations

  • Office of the Inspector General, U.S. Department of Defense

Tags

Communities of Interest

  • Cyber

DTIC Thesaurus Topics

  • Air Force
  • Air Force Facilities
  • Asia
  • Commerce
  • Department Of Defense
  • Financial Management
  • Intrusion Detection
  • Military Training
  • Money
  • National Security
  • Office Personnel
  • Personnel Management
  • Physical Security
  • Saudi Arabia
  • Southwest Asia
  • United States
  • United States Central Command

Readers

  • Cybersecurity.
  • Life Cycle Cost Analysis
  • Personnel Management and Statistics in the Military and Department of Defense