General Fund Enterprise Business System (GFEBS)

Abstract

DV6 - General Fund Enterprise Business System-Sensitive Activities (GFEBS-SA): GFEBS-SA is a designated National Security System (NSS) leveraging the GFEBS base system as the Army's core financial management system certified by the Chief Financial Officers Council. To protect sensitive information and enable clean auditability, the Army requires a separate instance of GFEBS operated on a secure network for processing sensitive and classified financial transactions that cannot be processed in the fully-fielded GFEBS base system without compromising classified information or missions, or endangering soldiers. Therefore, GFEBS-SA is an essential financial program designed to enable the auditability that is needed to comply with the Chief Financial Officers (CFO) Act, the Federal Financial Management Improvement Act (FFMIA), and prevent compromise of data that could cause grave harm to U.S. forces. GFEBS-SA is envisioned as a fully functional GFEBS application operated on a secure network (SIPR), leveraging off of the sustained system design while providing additional implementation that includes additional requirements designed to protect sensitive intelligence operations and special operations missions. It will process Secret Collateral and below information while providing GFEBS capabilities such as distribution and execution of appropriated funds, cost management, financial reporting, and asset management. GFEBS-SA will be implemented and deployed to 3,000 users across 100 locations worldwide. GFEBS-SA will support information exchanges with organizations that support the Army's sensitive activities mission, including cross-security domain integration between SIPR and NIPR with GFEBS and other system partners. Services will be capable of being upgraded throughout the life of the program in order to incorporate advances in best business practices and technology, and will modify capability to maintain a synchronized software baseline with the GFEBS base system to maintain efficiencies in capability enhancements, training documentation, and sustainment support. In FY 2021 the GFEBS-SA system will reach Full Deployment and the RDTE funding requested will complete system upgrades and enhancements which will re-synchronize the system baseline with the GFEBS base system to account for any capability upgrades that were made to the base system while GFEBS-SA was in development. GF5 - General Fund Enterprise Business System (GFEBS): GFEBS is the Army's core financial management system for administering its General Fund. Full Deployment was reached in 2012 and the system is currently in the Capability Support (sustainment) phase of the Business Acquisition Cycle, focused on modernization, cyber security, and system enhancements while also conducting capability enhancements to meet policy and deliver a more accurate picture of Army financial awareness. GFEBS was implemented to fulfill the needs and enable the Army to comply with the Federal Financial Management. GFEBS was developed using a commercial off-the-shelf Enterprise Resource Planning system that is certified by the Chief, Financial Officer Council and provides six core financial functions (United States General Ledger (USGL), Cost Management, Funds Control, Payable Management, Real Property, Receivable Management and Reports). GFEBS required RDTE funding for FY 2021 is to provide capability enhancements designed to meet Yellow Book audit readiness standards, and continue to make system changes as prioritized by the functional sponsor and user community through the Process Owners Group, a Senior Executive Service/General Officer-level board. The RDTE funding will support the additional focus on completing system enhancements which enable an audit-ready Army, ensure a modern and sustainable system, and enable the retirement of legacy systems freeing up funding for investment into the modern ERP; as well as modernization efforts aligned with the Original Equipment Manufacturer's (SAP) next generation capability.

Document Details

• Document Type: R2 Budgetary Justification
• Publication Date: Oct 01, 2021
• Source ID: 0604822A_5_2040_PB_2021
• Change Summary Explanation: For FY 2021, the overall change is a result of changes to each of the child funding lines within the GFEBS Program Element. GFEBS-SA (DV6) decreased in FY 2021 in the new President's Budget based on the accelerated timeline set forth by the Vice Chief of Staff of the Army. The schedule acceleration moves Full Deployment forward from its original FY 2021 scheduled date which decreases the RDTE request in FY 2021; leaving only the amount needed to provide enhancements which re-synchronize the system's baseline. GFEBS (GF5) increased in FY 2021 in the new President's Budget based on the additional focus on completing the audit-related system enhancements which will give the Army an auditable financial system. The GFEBS Process Owners Group and Functional Governance Board have developed a list of enhancement items and have put the highest priority on those items which enable an audit-ready Army, ensure a modern and sustainable system, and enable the retirement of legacy systems freeing up funding for investment into the modern ERPs. Specifically, the additional enhancements will improve the Army's fund balance with Treasury reducing service provider personnel needed to support reconciliation activities. This allows the Army to focus resources on mission critical activities. The increased funding also supports modernization efforts aligned with the Original Equipment Manufacturer (SAP) next generation capability. The modernization activities include code de-customization, data enablement, and improved automated data access to prevent end of support for the current database and platform. Funds will also support acquisition trades and market research on alternatives for SAP based finance/logistics consolidation to evaluate potential efficiencies by reducing platforms and licenses. A congressional mark of $3.8 million was placed on FY2020 RDTE in the GFEBS (GF5) line due to GFEBS prior year carryover.
• Service Agency Name: Army

Entities

Organizations

• United States Army

Tags

Communities of Interest

• Human Systems

DTIC Thesaurus Topics

• Acquisition
• Data Centers
• Deployment
• Financial Management
• General Officers
• Governments
• Logistics
• Market Research
• National Security
• Procurement
• Program Management
• Software Development
• Systems Engineering
• Test And Evaluation
• Training
• United States
• United States Government

Readers

• Defense Financial Management and Audit.
• Enterprise Information Systems Architecture and Joint Command Capability Interoperability Support.

Technology Areas

• Cyber